Presenter Instructions

Oral presentations

IMPORTANT: All oral presenters have been contacted.  

You can either pre-record your presentation or present live on the day. Please confirm if you would like to pre-record your presentation or present live on the day with Gemma-ann Taylor before Monday, 31 August 2020.

If you plan to pre-record your presentation, it must be submitted by 5pm on Wednesday, 2nd September 2020 to the Dropbox link provided. Please click here for tips and instructions on how to pre-record your presentation using either PowerPoint or Zoom.  

All oral presentations are 7 minutes with 2 minutes for questions.

Presentation Requirements: 

  • 16:9 widescreen format (Landscape) 

  • Required resolution is 1920x1080 pixels.  

  • Maximum file size: 100MB  

  • .mp4 or MOV file format (pre-recorded) 

  • Maximum 7 minutes long  

  • You can also use the PPT template provided here

Technical Requirements: 

  • Computer (Mac or PC)  

  • Google Chrome browser  

  • Zoom Application 

  • Headset with microphone or good quality computer speakers/mic  

  • Telephone with headset (where computer audio is not satisfactory or as a backup)  

  • High speed internet connection (capable of at least 2mbps up and down). Most internet connections support this.  

The technical instructions for the oral presentations were sent to the presenters on 26 August. If you have not received them please check your spam folder first, before you contact us at gemma-ann.t@asnevents.net.au.

Tips: 

Attendees will be watching you on camera as well as any content you share. The audience will see what’s behind you and can hear anything that’s happening around you. Here are a few tips in preparing for your live or pre-recorded presentation: 

  • Wear smart casual clothing (not sweatshirts, ‘hoodies’ or at-home lounge-wear unless appropriate to the Session) 

  • A neat and tidy appearance is always appreciated 

  • Pull back or place any hair away from the face and remove hats or other obstructions so the audience can see you  

  • Have a plain, blank wall, if possible 

  • If a plain, blank wall isn’t available, make sure you are located somewhere where things like a bed, kitchen, bathroom etc. are not visible 

  • Set a virtual background if your actual background has lots of background objects etc. 

  • Ensure there isn’t any movement happening behind you as people or animals walking around are a distraction 

  • Be alone in the space, away from loud noises 

  • Have your camera at face height if possible so the Attendees aren’t looking up your nose or down at your forehead 

  • Check your microphone and speakers before joining the meeting 

  • Make sure there aren’t any offensive items in your background (posters/images with vulgarity etc.) 

Speaking to the Audience 

Presenting at a virtual event can be a new experience for people, without an audience or interaction it can feel very different to presenting in-person. 

Some helpful hints for speaking to a virtual audience: 

  • Practise your presentation 

  • Speak clearly and loudly 

  • Keep a consistent steady pace 

  • Look into the camera when possible rather than at the screen – The camera is the audience. 

Sharing Content 

If you are wanting to share content with the audience, make sure you have a ‘clean’ computer workspace. Remember that whatever you share is seen by the Audience. 

Some things to remember/check for: 

  • Only share what you absolutely need to. For PowerPoint/Keynote, share your entire Desktop to ensure the audience can see your content 

  • Make sure to “Share Computer Audio” if you have video clips or other multimedia content with audio the audience needs to hear 

  • If you are sharing your entire desktop, hide any desktop icons or other clutter 

  • If sharing a web browser, share a NEW window without any extra tabs 

  • Double check you don’t have any private or confidential information that could accidentally be shared, this includes images, content, applications etc. that may have sensitive materials.  

  • Don’t share anything unless you absolutely want it to be public knowledge. Once the information is broadcast, everyone watching the live stream will have seen it! 

E-Posters (poster displays)

All posters will be displayed electronically.

All e-poster presentations are 5 minutes.

IMPORTANT: Your poster needs to be submitted by 5pm on Wednesday 2nd September 2020 via the Dropbox link provided.

Your poster: 
Here are some tips on how to prepare your poster: 

  • Bring the conclusion up front in the poster and present it as ‘bullets.’  

  • Avoid long sentences but try to make all your text messages in bullets.  

  • Avoid detailed tables but try to illustrate your results in graphs and flow charts.  

  • Colours can be used to stress certain sections, but do not exaggerate. 

You can also use the PPT template provided here 

Technical information: 

  • E-Posters will be displayed as a pre-recorded .mp4 file 

  • 16:9 widescreen format (Landscape) 

  • Required resolution is 1920x1080 pixels.  

  • Maximum file size: 100MB  

  • .mp4 or MOV file format (pre-recorded) 

  • Maximum 5 minutes long 

We encouraged you to present your e-poster in video (.mp4. format) for optimum viewing and interaction. Please click here for instructions on how to pre-record your 5-minute presentation using either PowerPoint or Zoom.  

If you would prefer to submit a still image you can do this via the dropbox link following the same name filing system. 

If you have additional resources to accompany your e-poster presentation, please ensure they are in the following files (.jpg, .png, .gif, .pdf, mp3, .aac, .flac, .mp4, .avi, .mov, .qt, .wav, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .ppts)